Importance of Business Communication in Work Place

Question: Discuss about theImportance of Business Communication in Work Place. Answer: Business communication is the way to sharing the information regarding business between people of the organization. It is important to have effective communication skill in the business because it makes easy to understand the message. Effective communication in business contributes the sustainable success of its commercial. Communication skill must in the business and it can be various forms such as writing skill, listening skill, verbal skill, team work skill, interpersonal skill, and presentation skill, selling skill and networking skill. To make effective communication in workplace, there are various ways like communication via training, open meeting, one on one, presentations and use of visual source (Spaho, 2011). Communication in workplace is very important because it allows organization to be more productive towards performing the task. Employees of the organization can enhance their productivity and morale if they are able to communicate with up and down management. The importance of communication in workplace consider as a wind which is necessary for life same with organization. Without effective communication, organization would be failed to reflect its progress and for potential growth. It is the source which helps to manager to perform their duties and responsibilities with enthusiasm. Effective communication in workplace can be the successful building block. Importance of communication can be summarized in various ways. It enhances the productivity of the work place and focuses on the motivation through clarifying about the task. It is considered as a source of knowledge and information which facilitates to the employee for the process of decision making. Communication has the ability to transform the attitude of an individual. Organizations newspaper, magazines meetings can change the attitude of employee towards performing the task and way of view regarding company. To being social communication plays a crucial role. It not only control the behavior of an individual in business but also able to assess in entire control process. Business has some policies and structures which is necessary to follow for running the business efficiently. Communication facilitates employee to communicate in case of any conflicts and misunderstanding. Importance of communication in workplace is very important because it does not only put efforts for potential growth of company but also focuses on the development of employee by providing proper understanding. Communication skill can reduce the possible harm within the organization and enhances the skill of team work. Team work brings closer team member and make task with full of fun and interesting. During working on a team it is important to make assure that communication should be done between members of team. To remove the obstacles and conflicts from the organization, manager of the organization must analyze the barriers of the communication and find solution to remove it as soon as possible. It is the primary responsibility of manager. It is not possible to have perfect communication every time but problems can be managed hastily. Every person should have known about the involvement in the task. Importance of communication comes in scenario when people of office not only share the goals of the company but also share the clear understanding about the task. Workplace communication can make the employee satisfied. It has been analyzed that group communication conducts to an improvement of performance. Workplace communication has positive effect on absenteeism also. Employee of the company feels secure if they get true information from their superiors. It has been examined that company with having an efficient communication keep the ability to retain the employee. Open communication in the workplace can reduce the possible conflicts. Conflicts and misunderstanding in the organization can be easily resolved by mutual discussion and this attitude leads the organization to the path of growth. Effective communication can be the biggest issue of failure or success of the organization. Every organization has vision, mission and goals. Clear communication brings the clarity about the performing task and being clear about the task enhance the productivity of the employee because employee gets know that what he need to done and what expectations a re required to accomplish the task. They will be able to give their best towards performing the task. Open communication can form the health relationship between employees and employer. It force to employee for being loyal to the organization. It makes the health and positive environment at workplace and promotes the good working relationship within the organization (Husain, 2013). Due to miscommunication, organization could have to face circumstances of conflicts and crisis which may organization to unnecessary late deliver project. Proper utilization of resources could not be done with improper communication and overall performance gets influenced. Thus, effective communications is must to proper use of resources and enhance the productivity of them. There are so many barriers which may affect the communication of organization. It can be environmental barrier and personal barriers. Environmental barriers are miscommunication, lack of time, inadequate attention, managerial philosophy and poor relationship. These all may influence the working environment of the company. Personal barriers can be lack of empathy, insensitivity and over emotional. It is important for the business to remove barriers as soon as possible and provide better solution so that working environment cannot get impacted due to these barriers (Lunenburg, 2010). There are so many steps and resolution available which will be helpful to overcome these barriers. Environmental barriers can be reduced if attentive attitude is being accepted by receiver and sender. Through reducing links such as hierarchical system can be the source of overcome on environmental barrier. Personal barriers can be reduced by understanding the beliefs and values of others (Adu-Oppong Agyin -Birikorang, 2014). Communication effectiveness can be improved if administrator of the company focuses on clarification before communicating. It is necessary to focus on purpose of communication. Communication should be precise. To serve the specific goal and information, the tone of administrator should be well mannered. While communicating, administrator needs to be mind full not only important messages but also for the minor content. The responsibility of administrator does not end till providing the information it is need to take follow up their communication with employees. Their actions need to be matched with communication so that clear understanding can be appeared by actions as well. While it is difficult to maintain and establish the high level of communication in workplace but with the help of principles of communication, environment can be changed. Senders responsibility is not enough for proper communication, receivers responsibilities in the term of effective communication are keeping you rself as the others point of view , go easy on criticism and do not argue. When administrator is unable to make the environment positive it creates the negative environment which reduce the productivity of the workplace (Lunenburg, 2010). It has been concluded that communication skills can change the business environment and increase the productivity of the work place. It has been explained that effective communication can be able to generate the clear understanding among employees. Concise communication reduces the possibilities of conflicts and with the help of mutual discussion issues and conflicts can be resolved. Communication keeps importance in the workplace because every administrative activity involves direct or indirect communication. Effective communication skills have the capability to improve the ability of administrator for becoming leader. It is important for the administrator to create the environment where in plans, issues, views, ideas and conflicts are discussed and managed in an efficient and perfection manner. Various barriers regarding communication have been discussed. Resolutions for overcoming barriers also have been elaborated. In the end it has been observed that the importance of communicat ion is very high in the business because directly or indirectly it makes clear understanding towards performing task. References Adu-Oppong, A. A. Agyin-Birikorang, E. (2014).communication in the workplace: guidelines for improving effectiveness. G.J.C.M.P.,Vol.3 (5):208-213 ISSN: 2319 7285. Husain, Z. (2013). Effective communication brings successful organizational change. The Business Management Review, Vol.3 Number-2, January 2013. Lunenburg, F. C. (2010). Communication: The Process, Barriers, and Improving Effectiveness. Schooling Volume 1, No. 1. Spaho, K. (2011). Organizational communication as an important factor of company success: case study of bosnia and Herzegovina. Business Intelligence Journal - July, 2011 Vol.4 No.2.